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Executive Action Officer - DoD Executive Staff & Strategic Operations Brandon

Executive Action Officer - DoD Executive Staff & Strategic Operations

Full Time • Brandon
Benefits:
  • Life insurance
  • Supplemental insurance
  • Disability insurance
  • Paid federal holidays
  • Federal paid holidays
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
Support Executive Leadership Across Critical Defense Health Infrastructure Programs
GoldenWolf is a Service-Disabled Veteran-Owned and Woman-Owned Small Business delivering facilities management, engineering support, construction management, strategic planning, and technical services to federal agencies nationwide.

We are seeking an experienced Executive Action Officer to provide executive staff support, enterprise coordination, strategic communications, and executive correspondence management for the Defense Health Agency (DHA) Facilities Enterprise (FE). This role directly supports senior leadership responsible for healthcare facility operations, military construction programs, infrastructure planning, sustainment, restoration, modernization, and enterprise governance.

The successful candidate will serve as a critical member of the executive staff, coordinating leadership taskers, congressional inquiries, strategic communications, decision packages, and enterprise-wide actions that support executive decision-making and organizational alignment.

Position Status: COA (contingent on award)
Work Period: This position is full-time for the base performance period (30 September 2026 – 29 September 2027), with four option years available depending on funding. Telework eligibility applies unless specifically designated otherwise. 

Key Responsibilities

Executive Correspondence & Task Management
  • Serve as the central point of coordination for executive correspondence, leadership taskers, congressional inquiries, and executive actions.
  • Track and manage assignments through ETMS, CATMS, and related executive task management systems.
  • Monitor suspense dates and ensure timely completion of executive actions.
  • Maintain visibility of enterprise-level staffing actions and leadership priorities.
Executive Communications & Leadership Support
  • Draft executive correspondence, briefing books, decision memorandums, talking points, executive summaries, and leadership reports.
  • Consolidate inputs from multiple stakeholders into executive-ready products.
  • Review and edit documents for accuracy, consistency, completeness, and compliance with DoD standards.
  • Develop leadership communication materials supporting senior executives and stakeholders.
Strategic Coordination & Stakeholder Engagement
  • Coordinate with subject matter experts, branch chiefs, division directors, and executive leadership.
  • Support enterprise synchronization across multiple programs, initiatives, and organizational priorities.
  • Identify risks, staffing challenges, and operational issues requiring leadership attention.
  • Facilitate communication across organizational boundaries to support decision-making.
Knowledge Management & Organizational Reporting
  • Maintain executive knowledge repositories and organizational tracking systems.
  • Develop dashboards, metrics, workload reports, leadership reporting tools, and status updates.
  • Support organizational transparency, workload balancing, and information management.
  • Maintain historical records and executive reference materials.
Strategic Planning & Process Improvement
  • Support business process improvement initiatives.
  • Assist leadership with strategic planning efforts and organizational assessments.
  • Recommend improvements to correspondence workflows, staffing processes, and executive reporting systems.
  • Support enterprise governance and organizational modernization initiatives.
Required Qualifications

Education
  • Bachelor's degree from an accredited college or university.
Experience
  • Minimum 5 years supporting senior military, federal government, SES, General Officer, Flag Officer, or executive leadership organizations.
  • Experience supporting 3-Star, General Officer, Flag Officer, SES, Headquarters, Joint Staff, Service-level headquarters, Defense Agency, or major command organizations.
  • Experience developing executive correspondence, decision support materials, strategic communications, and leadership products.
  • Experience with staffing processes, executive action management, and organizational coordination.
  • Experience writing, reviewing, or editing DoD, military department, or federal policy documents. [Executive...er-DAH-COA | Word]
Required Skills
  • Exceptional written and verbal communication skills.
  • Executive-level business writing and editing capabilities.
  • Advanced Microsoft Word proficiency.
  • Strong PowerPoint, Excel, and Adobe Acrobat skills.
  • Experience with ETMS, CATMS, or similar executive task management systems.
  • Strong analytical, organizational, and problem-solving skills.
  • Experience supporting strategic planning and executive operations. [Executive...er-DAH-COA | Word]
Clearance Requirement
Preferred Qualifications
  • Defense Health Agency (DHA) experience.
  • Department of Defense (DoD) headquarters experience.
  • Military Health System (MHS) experience.
  • Facilities, engineering, construction, healthcare infrastructure, or military construction (MILCON) experience.
  • Experience supporting executive-level governance and strategic planning initiatives.
  • Background supporting federal healthcare or military installation programs.
Equal Employment Opportunity (EEO):
GoldenWolf, LLC is an Equal Opportunity Employer, including veterans and individuals with disabilities. We are committed to maintaining world-class facilities through technical excellence and innovation.

Keywords: Executive Action Officer, Action Officer, Staff Action Officer, Executive Staff Officer, Executive Operations Manager, Executive Program Analyst, Strategic Operations Officer, Executive Support Specialist, Executive Correspondence Manager, Executive Communications Specialist, Chief of Staff Support, Special Assistant, Executive Advisor, Strategic Planner, Strategic Planning Analyst, Program Analyst, Management Analyst, Operations Analyst, Executive Coordinator, Senior Staff Officer, Executive Administrator, Defense Health Agency, DHA, Department of Defense, DoD, Military Health System, MHS, Executive Correspondence, Congressional Inquiries, Congressional Affairs, Executive Task Management, CATMS, ETMS, Executive Briefings, Briefing Books, Decision Memorandums, Executive Summaries, Talking Points, Leadership Communications, Stakeholder Engagement, Organizational Coordination, Knowledge Management, Dashboard Development, Metrics Reporting, Executive Reporting, Federal Government, Government Consulting, Federal Contracting, Military Headquarters Staff, Joint Staff, Strategic Communications, Business Process Improvement, Organizational Effectiveness, Facilities Management, Healthcare Facilities, Military Construction, MILCON, Infrastructure Programs, Healthcare Infrastructure, Federal Program Management, Falls Church VA, San Antonio TX.
Compensation: $100,000.00 - $125,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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